Privacy Policy
Last updated: April 4, 2025
In accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA), Beloit Auction & Realty, Inc., along with any of our affiliated companies (current or created in the future), is committed to safeguarding the personal information of our clients, bidders, consignors, and website visitors.
This policy applies to all digital platforms operated by Beloit Auction & Realty, Inc., including our website, online bidding platform, and any other affiliated web or mobile services where personal information is collected.
1. Information We Collect
We may collect the following types of personal information in the course of conducting business:
- Name, address, phone number (including mobile), and email address
- Payment and billing information
- Government-issued ID numbers and images (e.g., driver's license)
- IP address, browser type, and device information when using our website
- Bidding history, preferences, and other transaction-related data
This information is collected when users register for auctions, place bids, complete purchases, communicate with us, or browse our website.
2. How We Use This Information
Collected information is used for the following purposes:
- Facilitating bidding, buying, selling, and payment processing
- Verifying identity and preventing fraudulent activity
- Complying with legal or regulatory requirements (e.g., age restrictions, firearm transactions)
- Communicating with clients regarding auctions, account status, unpaid invoices, and customer support
- Sending promotional and marketing communications related to upcoming auctions, new services, and relevant updates
By providing us with your mobile phone number, you consent to receiving communications via call or text message, which may include auction updates, payment reminders, or promotional content. Message and data rates may apply, and you may opt out at any time.
3. Use of Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance your browsing experience, analyze site traffic, and support marketing efforts. Cookies may allow us or third-party services (such as Google Analytics or social media platforms) to:
- Recognize repeat visitors
- Monitor site performance
- Understand user behavior to improve user experience
- Deliver relevant advertisements across platforms
You may adjust your browser settings to block or delete cookies; however, doing so may affect certain functionalities of our website.
4. Sharing of Information
We do not sell, rent, or disclose personal information to third parties, except in the following situations:
- To trusted service providers (e.g., payment processors, shipping companies, marketing tools) who are bound to keep the data confidential and use it only for the purposes for which it was disclosed
- When required by law or in response to legal processes
- In the event of a merger, acquisition, or sale of business assets, where client information may be transferred as part of the transaction
5. Identity Verification
To ensure the integrity of our auctions and protect our clients, Beloit Auction & Realty, Inc. may require bidders to provide an image of a government-issued ID, such as a driver’s license, during the registration process. We may also verify a bidder’s identity through their credit or debit card on file. As part of this verification, a temporary authorization or small charge may be applied to the card, which will be refunded or removed once verification is complete.
This policy may apply to both online and in-person auctions and is an industry practice used to verify identity, prevent fraud, and comply with applicable regulations. This information is stored securely, accessed only by authorized personnel, and retained as needed for its intended purpose or as required by law.
6. Note for Parents and Children
Our services are intended for adults. We do not knowingly collect personal information from children under 13 years of age. If you are under 13, please do not provide any personal information to us. If we learn we have received information from a child under 13 without verified parental consent, we will delete it. If you believe we may have collected such information, please contact us so we can address it promptly.
7. Legal Compliance
We comply with all applicable laws and regulations regarding the collection, use, and retention of personal information. We do not provide additional rights to access, correct, or delete information beyond what is legally required.
